Project Control

Targeted For Project Success

Whether in construction, architecture or marketing – projects with increasing complexity can quickly get off track due to external and internal factors and thus jeopardize the success of the project. One of the most important tasks in project management is therefore project control.

Comparison Between Planned And Actual Values

The project control continuously compares the planned values ​​with the actual values ​​during the project implementation. The limits of the planned values ​​should not be exceeded in the processes. Project control serves as a kind of “monitoring” or tracking and control of processes to ensure that orders are actually fulfilled.

As an essential task in project management, project control should therefore be given special attention. But who controls projects anyway? Which tasks and methods help with the implementation in practice? And what role do digital tools actually play?

1. What Is Project Control?

The term “project management” describes the management, control and implementation of a project in a specific direction. This includes all processes that can influence the success of the project – it is therefore the monitoring of a successful implementation of the project plan.

What Are The Components Of Project Management?

Relevant components of project management are, on the one hand, communication and the sharing of visions in the team . This means clearly communicating structures, processes and procedures so that everyone involved in the project is on the same page . In addition, important project management methods and digital tools should be used that support control and automatically take over parts.

2. Tasks In Project Management

What specific tasks does project control include and who is actually responsible for this process ?

Who Controls Projects?

In most cases, the project management takes over the task of project control . The project manager monitors actual values ​​- such as budget, costs, personnel deployment and schedules – as well as partial goals and efficient implementation of the project. The goal is to achieve set tolerances with as little deviation as possible.

The core task is the entire coordination with regard to the product: Any differences that arise must be communicated quickly and the necessary activities initiated at an early stage in order to be able to react to them correctly.

Tasks Of A Project Manager:

  • Coordination of the project plan for the start of a project
  • Starting or completing work packages and tasks
  • Management of the team, the project participants and other stakeholders
  • Monitoring and documentation of the planned values ​​in comparison with the current project figures
  • In the event of deviations, develop and initiate countermeasures if necessary
  • Coordination of orders, appointments and deadlines on the part of the client
  • Reporting the relevant metrics
  • Organization of resources and utilization
  • Decision and instruction authority in the project
  • Quality assurance of the planned processes

The project manager monitors, for example, that deadlines are met, that critical values ​​are not exceeded and that appropriate countermeasures are introduced

3. Which tools support project management?

In many companies, project management software is already part of everyday work. Because such a tool not only provides an overview of relevant key figures , but is also always up-to-date for everyone in the team thanks to its cloud character. One click gives you a real-time overview of the planning of work packages, tasks, processes, capacities and resources of the individual employees.

At A Glance: Details About The Project

Digital tools – an example of this is factro – offer a uniform overview for more clarity in your projects. The most important key figures are recorded at a glance: planned, actual and forecast values. As a project manager, you have the opportunity to address potential problems in the project at an early stage – before the success of the project is jeopardized!

4. Conclusion: 

The tasks of a project manager can be very varied and complex, especially in demanding projects. In the project, various actual states or key figures must be surveyed so that the success of the project is ensured at all times.

Also Read: Key Competencies For Project Management

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